Sunday, May 27, 2018

How To Correct W-2 Forms Reported Under An Incorrect EIN

Problem: You filed W-2 forms and later realized the Employer's EIN was incorrect.
How To: Refile using the correct EIN.
Strategy: File W-2 corrections indicating previously reported wages and withholding under the incorrect EIN; File W-2 corrections indicating corrected wages and withholding under the correct EIN.

Solution: Moderate

Step-By-Step Solution:

Step 1: Prepare W-2 corrections using the incorrect EIN
  • Open the client's W-2 forms.
  • Select W-2C from the Forms menu.
  • Select Import Original W-2 Forms from the File menu.
  • Ensure that the Employer EIN shown is the original (incorrect) EIN.

Step 2: File all W-2C forms using the incorrect EIN as usual

If you e-file with SSA, make sure to rename your file to the WFID provided by SSA BSO. If you file on paper, make sure to print and include Form W-3C with your submission.

Step 3: Prepare W-2 corrections using the correct EIN
  • Click the incorrect Employer's EIN displayed on Form W-2C.
  • On the Edit Filer window, correct the Taxpayer ID and Click OK.
  • Ensure that the correct Employer EIN is now shown on Form W-2C.
  • Select Swap Previous <-> Corrected from the Tools menu.

Step 4: File all W-2C forms using the correct EIN as usual

If you e-file with SSA, make sure to rename your file to the WFID provided by SSA BSO. If you file on paper, make sure to print and include Form W-3C with your submission.

NOTE: The above solution requires at least version 26.00.2 of Account Ability.

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